JP Notary Services Partner Reference
This guide summarizes key compliance requirements for JP Notary Services partner notaries. Laws vary by state — always refer to your state's Secretary of State notary division for the most current rules.
Disclaimer: This guide is for informational purposes only and does not constitute legal advice. Notary laws vary by state and may change. Always verify requirements with your state's Secretary of State or a licensed attorney.
Must hold a valid notary commission issued by your state
Commission ID must be current and not expired
Notary seal/stamp must match the commission name exactly
Commission must be renewed before expiration — no grace period
Must notify your state's Secretary of State of any address change promptly
Notary fees are set by each state's laws — check your state's statutes
Example: NC in-person acts max $10/act, electronic $15/act, RON $25/act
Fees cannot exceed your state's statutory limits — charging more is a violation
Travel fees are separate from notary fees and generally not capped
Witness fees are a separate business charge, not a notary fee
Always confirm your state's current fee schedule with your Secretary of State
Notary must verify identity of all signers before notarizing
Acceptable ID: government-issued photo ID (driver's license, passport, state ID)
ID must be current (not expired) or expired within past 3 years for some documents
Notary must record ID type and number in journal for all acts
If signer cannot provide ID, a credible witness procedure may be used
Journal requirements vary by state — some require it, some recommend it
JP Notary Services REQUIRES all partner notaries to maintain a journal
Journal must record: date, type of act, signer name, ID type/number, document type
Journal should be kept for at least 10 years after last entry
Journal is the notary's personal record — not the client's
Never notarize your own signature or documents where you are a party
Never notarize for a spouse, parent, child, or close relative
Never notarize if the signer is not physically present (except RON)
Never alter, correct, or complete a document before notarizing
Never certify a document as a "true copy" unless authorized
Never provide legal advice or explain legal meaning of documents
Never notarize if signer appears under duress or incapacitated
Errors & Omissions (E&O) insurance is strongly recommended for all notaries
JP Notary Services requires E&O insurance for active network partners
Minimum recommended coverage: $25,000 per occurrence
Policy must be current (not expired) at time of any notarization
Update your policy number in your portal whenever it renews
RON authorization varies by state — verify your state allows it
Must use an approved RON platform (e.g. Notarize, DocVerify, Proof)
Signer identity must be verified through knowledge-based authentication (KBA)
Session must be recorded and retained per your state's requirements
RON fee caps vary by state — check your state's statutes
Must hold active notary commission before signing as LSA
Recommended: National Notary Association (NNA) LSA certification
Must carry E&O insurance — most title companies require it
Cannot provide legal advice on loan documents — just facilitate signing
Must return signed documents on time — late returns can cause closings to fail
Background check may be required by title companies and signing services
My commission is current and not expired
My seal/stamp matches my commission name
I have my notary journal with me
I have verified the signer's government-issued ID
The signer is present, willing, and appears competent
I am not a party to or beneficiary of this document
I understand what document type I am notarizing
My E&O insurance is current